Critically reflect on the assigned Case Study, which is available at the Key Learning Resources link or will be sent to you as an announcement by your Learning Facilitator via the Announcement link in the main navigation menu of PROJ6003: Project Execution and Control. In this assessment, you will further analyse the Case Study that was introduced in Assessments 1 and 2. You will participate in a discussion with your classmates (a 5 to 10-minute presentation, approximately) demonstrating your understanding of Project Status reporting.
You will effectively identify project status reports and discuss their challenges and pitfalls, explaining the difference between the status reports provided for teams, sponsors and steering committee, considering their unique needs, as well as creating and justifying a sample of a status report that would be submitted to a chosen stakeholder of the project from the given Case Study.
This assessment allows you to practise professional communication with peers, either face-to-face or virtually.
Note: At the discretion of your Learning Facilitator, this assessment can be delivered in class as a presentation/discussion, using recordings for online classes and in-class presentation for face-to-face delivery. This might require initiating the task ahead of the submission deadline, which will be communicated by your Learning Facilitator.
Please refer to the Task Instructions for details on how to complete this task.
In Project Management, communicating the status of the project and engaging with the stakeholders are critical aspects to maintain their support on the project. As a Project Manager (PM), you are managing the execution as well as constantly monitoring and controlling the project, but you are also ensuring that your stakeholders are aware of the project’s progress with the level of detail that they need. How would you communicate project progress and status to key stakeholders? How would you ensure that they have sufficient information to make key decisions and assist you in further progress of your project? This will depend on the stakeholder group, their power and interest, and their communication preferences and requirements.
PMs will need to answer these questions and, many times, they are put in the spotlight to present their progress in meetings to top management to discuss and provide their solutions and ideas for problem-solving if changes are needed. This assessment allows you to practise doing just that! You will build your understanding of a range of project status reports as well as practice professional communication with peers, either face-to-face or virtually, and demonstrate how you can keep track of your project while keeping your stakeholders satisfied.
To complete this assessment task, you must:
a) Identify, at least, three (3) effective status reports used in project management.
b) Discuss challenges and pitfalls for each of the project status
c) Explain the difference between the project status reports provided for teams, sponsors and steering committee, considering their unique needs.
d) Create and justify a sample of a project status report that would be submitted to a chosen stakeholder of the project from the given Case
If submitting on the Discussion Forum – recorded/written post (F2F/Virtual/Online):
It is essential that you use appropriate APA style for citing and referencing research. Please see more information on referencing in the Academic Skills webpage.