Information for students
In this task, you are required to demonstrate your skills and knowledge by working through a number of activities and completing and submitting a project portfolio.
You will need access to:
Ensure that you:
|Information about how you should complete this assessment can be found in Appendix A of the Business Works Student User Guide. Refer to the appendix for information on:· where this task should be completed
· how your assessment should be submitted.
Note: You must complete and submit an assessment cover sheet with your work. A template is provided in Appendix B of the Student User Guide. However, if your RTO has provided you with an assessment cover sheet, please ensure that you use that.
Complete the following activities:
|This project requires you to develop and implement a change management plan to lead and manage change in an organisation. A part of the assessment you, you will:· analyse the internal and external environment of your organisation.
· consult and agree with relevant stakeholders to identify and prioritise required organisational changes or opportunities that support the organisation’s objectives.
· seek expert/specialist input.
· develop, evaluate and modify a change management project plan for your identified changes/opportunities.
· develop, evaluate and modify strategies to communicate and/or educate employees about the identified changes or opportunities.
|Vocational education and training is all about gaining and developing practical skills that are industry relevant and that can help you to succeed in your chosen career. For this reason, we are giving you the choice to base this project on your own business, one you work in or a familiar with, or you can use the case study provided. This will mean that you are applying your knowledge and skills in a relevant, practical and meaningful way to your own situation!
|It is important that you are able to access enough information for your chosen business in order to be able to do your assessment. As a minimum this should include workplace documentation relating to change management (e.g. communication policy). You will also need information to review and evaluate your change management strategies (education/communication plan) and your change management project plan. Take a look at the requirements in Section 3 of your Project Portfolio for more information.
|You will need to communicate with people who are involved with changes or opportunities I your organisation. Your communication can be in an email format addressed to your assessor , it should meets the requirements outlined in the Project Portfolio.You will be collecting evidence for this unit in a Project Portfolio. The steps you need to take are outlined below.
|Make sure you are familiar with the organisation you are basing this assessment on and have read through the necessary background information. For the case study business, this is all of the documents included in the Simulation Pack. If it’s your own business or a business where you are working or are familiar with, have your business or case study (and supporting documentation/evaluation data) approved by your assessor.Complete Page 4 of your Project Portfolio for this unit.
Read through the requirements of Section 1, 2 and 3 of your Project Portfolio.
|Complete Section 1 of your Project Portfolio. To do this, you need to:· explain your organisation’s strategic goals/objectives.
· describe how your role and responsibilities relate to the execution/implementation of the goals/objectives.
· identify the organisational requirements (including policies and processes) you must follow as you manage change.
· analyse the external environment of your organisation.
· analyse the current internal environment of your organisation.
|· Simulated meeting with at least two stakeholders to:o use lateral thinking and exploration (e.g. brainstorming) to:
- identify new and innovative/advanced opportunities
- identify any changes required to how things are currently done in the organisation.
o consider organisational objectives/aims and goals, performance gaps, business opportunities, business threats and management decisions to choose at least three major operational change requirements and opportunities.
o prioritise the identified changes/opportunities.
o agree on reporting protocols.
|Continue completing Section 1 of your Project Portfolio. To do this, you need to· seek expert/specialist advice about the identified changes/opportunities and the related change management process.
|Make sure you have answered all questions in Section 1. Submit to your assessor for review.
You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in Section 1 of the Project Portfolio and make sure you attach these when you submit this section.
You will use the work done in this section of the Portfolio to develop a change management project plan.
|Complete Section 2 of your Project Portfolio. To do this, you need to:· assess the risks associated with the changes identified in Section 1 of your Project Portfolio (include at least one barrier in your organisation to change and relevant mitigation strategies).
· assign resources to the required changes/opportunities.
· conduct a cost-benefit analysis for the change/opportunity that was assigned the highest priority
· develop a written change management project plan, including:
o a description of the required changes/opportunities
o resource requirements
o risk management
o recommendations for timelines.
· obtain approval of your change management project plan from any relevant managers
|Consult with relevant personnel to seek their input for a communication/education plan to communicate the required changes and opportunities.
|You may use any communication tool (other than oral communication) to receive input from personnel (e.g. email, online survey etc ). You may need to prepare/perform multiple communications depending on the personnel you are communicating to.
|Continue completing Section 2 of your Project Portfolio. To do this, you need to:· develop a communication/education plan that:
o communicates/educates relevant stakeholders about the changes
o promotes the benefits of organisational change.
· arrange and manage the delivery of your communication/education plan.
|Make sure you have answered all questions in Section 2. Submit to your assessor for review.You are also required to attach certain documents as part of your evidence – review the documents you need to attach as outlined in Section 2 of the Project Portfolio and make sure you attach these when you submit this section.
You will use the work done in this section of the Portfolio to review and evaluate your strategies and change management plan.
|Assume a period of time has passed.If you are basing this on your own business, make sure you have data available to review and evaluate your communication/education plan and your change management project plan.
If you are basing this on the case study, information is provided in the simulation pack.
|Complete Section 3 of your Project Portfolio. To do this, you need to:· assess your communication and education plan against its objectives
· identify and respond to barriers to the implemented changes/opportunities
· modify your communication/education plan meet the objectives of the plan.
· review, evaluate and modify your change management project plan.
Make sure you have completed all sections of your Project Portfolio, answered all questions, provided enough detail as indicated and proofread for spelling and grammar as necessary. Remember to submit all necessary attachments as indicated.